About AssetArc
A unified facilities management analytics platform — 120+ interactive tools across 17 categories — from core asset analytics and benchmarking to project management, construction, cleaning, security, fleet management, and more.
What Each Tool Does
Analytics (16 tools)
Lifecycle Cost Modeller
Uses the ISO 15686 Factor Method to calculate Estimated Service Life (ESL) from Reference Service Life adjusted by 7 environmental and maintenance factors. Generates year-by-year replacement cost projections so you can plan capital renewals with confidence. Data informed by ATO TR 2022/1 effective lives and industry equipment life reference data.
Replacement Prioritiser Import Your Data
Ranks assets by replacement urgency using a weighted scoring model that considers age, condition (industry 1-5 scale), criticality, and cost. Produces a 10-year capital renewal forecast to help you sequence replacements and smooth out funding peaks across your portfolio.
PM Schedule Generator Import Your Data
Select a building type and asset register to auto-generate a complete preventive maintenance program. Shows task frequencies, estimated durations, required trades, and annualised costs. Based on engineering maintenance standards and GSA standard job times — gives you a defensible starting point for any PM program.
Work Order Analytics Import Your Data
Reactive hotspot analysis, planned-to-reactive ratio tracking, P1-P4 priority trending, and failure code Pareto charts. Reveals patterns in equipment failures and maintenance spend. Uses synthetic data modelled on typical AGFMA P1-P4 priority structures, or import your own work order history.
Contractor Scorecard Import Your Data
KPI tracking across response time, first-fix rate, cost variance, safety incidents, customer satisfaction, and on-time completion. Includes trend analysis and side-by-side contractor comparison via radar charts. Import your own contractor KPI data to drive accountability.
Compliance Register Import Your Data
Tracks essential services inspection obligations across fire safety, electrical, lifts, HVAC, and more. Shows compliance status, upcoming due dates, and overdue items by building and category. Based on Australian Standards (AS1851, AS3000, AS1735, etc.) to help you stay ahead of statutory requirements.
Condition Tracker
Tracks asset condition over time using industry-standard 1-5 grading. Visualises condition trends, flags assets approaching end-of-life, and supports condition-based maintenance strategies across your portfolio.
Warranty & Defect Tracker
Manages warranty periods and defect liability tracking for new assets and capital works. Flags expiring warranties and outstanding defects so nothing falls through the cracks during handover and post-construction periods.
Predictive Failure Modeller
Models asset failure probability over time using Weibull distribution curves and historical failure data. Helps you shift from time-based to condition-based maintenance by predicting when assets are most likely to fail.
Failure Pattern Detector
Analyses work order history to identify recurring failure patterns by asset type, location, and time period. Surfaces systemic issues that individual work orders might miss, helping you target root causes rather than symptoms.
SLA Performance Tracker
Monitors service level agreement compliance across response times, resolution targets, and availability metrics. Tracks performance against contractual KPIs with trend analysis and breach alerting.
KPI Dashboard Builder
Build custom KPI dashboards from your maintenance metrics. Calculates trend analysis, threshold status, and target compliance for each metric — giving you a configurable performance view across PM compliance, reactive ratios, cost benchmarks, and more.
Environmental Monitoring Log
Tracks environmental readings including temperature, humidity, air quality, and noise levels across building zones. Flags threshold breaches, identifies trends, and supports indoor environment quality compliance against workplace health standards.
Energy Consumption Tracker
Analyses energy consumption data across meters and buildings to identify usage trends, peak periods, and efficiency opportunities. Calculates energy intensity metrics and estimates savings potential to support sustainability and cost reduction targets.
Value Stream Mapping
Maps and analyses maintenance workflow stages to identify bottlenecks, wait times, and process waste. Calculates process efficiency, highlights the slowest stages, and recommends improvements to reduce lead times in your work order lifecycle.
Benchmarking (9 tools)
FM Benchmarking
Compare your facility's maintenance cost ratios, PM-to-reactive splits, and staffing levels against published industry benchmarks from NASA and GSA, and industry FM research. Includes scenario modelling — see what happens to costs if PM compliance drops or staffing changes. Helps justify budget requests with industry-standard data.
Trade Rate Benchmarking
1,600+ trade rates across 5 countries, multiple trade types, states, and urgency levels. Overlay your own contracted rates to see where you sit relative to the market. Useful for contract negotiations, rate card reviews, and identifying trades where you may be over- or under-paying.
Energy & NABERS Import Your Data
Energy intensity benchmarking against NABERS star rating thresholds. Analyses building energy performance, calculates current star ratings, and models upgrade scenarios with estimated costs and savings. Helps build the business case for energy efficiency investments.
Labour Productivity
Benchmarks labour utilisation and productivity metrics against industry standards. Analyses wrench time, travel time, and administrative overhead to identify opportunities for improving workforce efficiency.
Seasonal Demand Forecaster
Analyses historical work order volumes to identify seasonal demand patterns by trade and asset type. Helps you plan resource allocation and contractor scheduling around predictable peaks in maintenance activity.
Contract Spend Analyser
Breaks down contract expenditure by category, trade, and time period to identify cost trends and spending anomalies. Helps you track budget burn rates and compare actual spend against contracted allowances.
Intelligence (12 tools)
WO Classification Engine
Keyword-based NLP engine that auto-classifies work orders by discipline, priority, work type, and root cause from free-text descriptions. Turns unstructured maintenance requests into structured, analysable data — reducing manual triage time and improving reporting consistency.
Criticality Classifier
Automatically assigns criticality ratings to assets based on consequence of failure, redundancy, safety impact, and operational importance. Produces a risk-ranked asset register to help you focus maintenance effort where it matters most.
Asset Tagger
Automatically categorises assets from free-text descriptions into standardised AssetArc taxonomy categories. Paste in asset names, descriptions, or register extracts and get consistent classification — ideal for cleaning up legacy asset registers or onboarding new portfolios.
Anomaly Detector
Identifies cost outliers, frequency anomalies, and unusual patterns in your maintenance data. Flags work orders or assets that deviate significantly from expected ranges — helping you catch billing errors, recurring failures, or emerging issues before they escalate.
Cost Predictor
Estimates replacement and maintenance costs for assets using ATO reference data and industry benchmarks. Enter an asset type to get predicted cost ranges for budgeting and planning — useful for new portfolios where historical cost data is limited or unavailable.
Duplicate Detector
Scans asset registers and work order histories for duplicate or near-duplicate records using fuzzy matching. Identifies potential duplicates that inflate asset counts and distort reporting, helping you clean up your data.
Damage Code Classifier
Auto-classifies damage descriptions into standardised damage codes for consistent failure reporting. Reduces manual coding effort and improves the quality of failure analysis data across your maintenance operation.
Root Cause Analyser
Analyses failure histories to identify underlying root causes behind recurring equipment breakdowns. Groups related failures and suggests corrective actions to address systemic issues rather than just treating symptoms.
Data Quality Scorer
Evaluates the completeness, consistency, and accuracy of your asset and maintenance data. Scores each data field and highlights gaps or inconsistencies so you can prioritise data remediation efforts.
Invoice Line Classifier
Classifies invoice line items by cost category, trade, and expense type from free-text descriptions. Turns unstructured invoice data into consistent financial categorisation for cost reporting, budget tracking, and contract reconciliation.
Planning (18 tools)
Executive Dashboard
Portfolio health score with 8 key performance indicators and 6 interactive charts. Gives leadership a single-page view of asset condition, maintenance spend, compliance status, and renewal pipeline — designed for board reports and executive briefings.
What-If Scenarios
Model the impact of deferring renewals, changing PM compliance targets, adjusting energy budgets, or altering contractor response times. See how each scenario affects costs, risk scores, and service levels — turning "what if" questions into quantified answers for decision-makers.
Budget Optimiser
Allocate a fixed budget across renewals, preventive maintenance, energy initiatives, and reactive works. Adjust the split to see how different allocations affect portfolio risk, condition trajectory, and long-term costs — helping you make the most of constrained funding.
Capital Works Pipeline
Manages your capital works program from planning through delivery. Tracks project status, budget allocation, and timeline across your renewal pipeline — giving you a consolidated view of all capital expenditure in progress and planned.
PM Schedule Optimiser
Analyses your existing PM schedule to identify overlaps, gaps, and optimisation opportunities. Recommends frequency adjustments and task consolidation to reduce costs while maintaining compliance and equipment reliability.
Route & Zone Planner
Groups maintenance tasks by location and trade to optimise technician routes and reduce travel time. Helps you plan efficient work zones for scheduled maintenance across multi-site portfolios.
Workforce Capacity Planner
Models workforce requirements against planned and reactive maintenance demand. Identifies capacity shortfalls by trade and time period so you can plan resourcing, overtime, or subcontractor support in advance.
Inspection Scheduler
Generates and manages inspection schedules based on regulatory requirements, asset criticality, and condition history. Ensures statutory inspections are planned, assigned, and completed on time across your portfolio.
Defect Notice Generator
Generates structured defect notices from inspection findings. Each finding produces a formatted notice with severity classification, location details, required corrective actions, compliance references, and due dates — streamlining the defect management process from inspection to rectification.
Business Case Generator
Generates structured business cases for asset renewal projects. Includes cost-benefit analysis, NPV calculations, risk assessment, and recommended timing — giving you a defensible case for capital expenditure approvals based on asset condition, maintenance cost trends, and failure risk.
Expanded Categories (72 tools across 13 categories)
Project Management
7 tools
Project health dashboards, variation tracking, RFI logs, defect/snag management, handover tracking, Gantt timeline analysis, procurement & PO tracking.
Construction
6 tools
Site diaries, concrete pour registers, material wastage tracking, temporary works registers, quality hold points, programme variance analysis.
Formwork
5 tools
Cycle time tracking, inventory & utilisation, pre-pour inspections, pour sequence planning, cost analysis by element type.
Scaffolding
5 tools
Scaffold register & tagging, 7/30-day inspection scheduling, hire & duration analysis, incident logging, handover permits.
Building & Fitout
6 tools
Fitout progress tracking, commissioning, BIM clash analysis, room data sheet compliance, as-built documentation, dilapidation reports.
Landscaping
5 tools
Maintenance scheduling, plant & tree registers, irrigation monitoring, turf condition scoring, defect & warranty tracking.
Grounds Maintenance
6 tools
Task planning, car park condition assessment, waste & bin collection, pest control logs, external lighting audits, stormwater & drainage registers.
Catering & Hospitality
5 tools
Kitchen equipment registers, HACCP/food safety compliance, cost analysis, demand forecasting, vending machine tracking.
Health, Safety & Wellbeing
7 tools
Incident registers (LTIFR/TRIFR), SWMS libraries, contractor inductions, PPE tracking, indoor air quality, ergonomic assessments, wellbeing pulse surveys.
Security & Access Control
5 tools
Access control audit logs, guard tour tracking, key & lock registers, CCTV health monitoring, visitor management analytics.
Cleaning & Hygiene
5 tools
Schedule optimisation (ISSA 540 benchmarks), quality audit scoring, consumables tracking, washroom monitoring, deep clean planning.
Transport & Fleet
5 tools
Vehicle tracking, pool car booking analysis, driver licence registers, fuel & EV charging analysis, plant & equipment registers.
Mail, Reception & Concierge
5 tools
Mailroom volume analysis, reception desk analytics, meeting room utilisation, helpdesk & service requests, move management tracking.
Platform Features
120+ interactive tools — 17 categories from analytics and benchmarking to construction, cleaning, security, fleet, and more
User accounts — login, register, password reset with secure authentication
Company accounts — role-based access with admin, member, and viewer roles
CSV import/export — persistent storage on 6+ tools with template downloads
Language mapping — fuzzy match your categories to AssetArc taxonomy
REST API — Bearer token authentication for programmatic access
Data enhancement — enrich imported data with benchmark values automatically
Usage caps — configurable limits on datasets, imports, API calls, and enhancements
Dark/light mode and Stripe Pro tier subscription
Bring Your Own Data
Multiple tools support CSV import with persistent storage — replace sample data with your own to get real insights from your portfolio. Each tool works immediately with built-in sample data, and you can import your own at any time. Imported data is stored server-side against your account, so it persists across sessions.
How it works
- Click Template to download a pre-formatted CSV
- Fill it with your data in Excel or Google Sheets
- Click Import CSV to upload your file
- Language mapping fuzzy-matches your categories to AssetArc taxonomy
- Data enhancement enriches records with benchmark values
- Charts and tables update instantly with your data
- Click Reset to Sample to revert at any time
Tools with CSV import
- Replacement Prioritiser — your asset register
- PM Schedule Generator — custom PM task templates
- Work Order Analytics — your work order history
- Contractor Scorecard — your contractor KPIs
- Compliance Register — your inspection records
- Energy & NABERS — your building energy data
Data is stored securely against your user account with configurable usage caps. Export your results as CSV at any time.
Quick Reference Guide
| Tool | How It Works | |
|---|---|---|
| Analytics (15) | ||
| Lifecycle | Select asset type, adjust 7 factor sliders (A-G) to model environment & maintenance quality. Chart updates live. | |
| Prioritiser | Adjust scoring weights to rank assets by replacement urgency. Import your asset register via CSV. | |
| PM Generator | Select asset categories to generate PM schedule. Import your own task templates via CSV. | |
| Work Orders | Filter by building, WO type, and priority. Import your work order history via CSV for real analytics. | |
| Contractors | Select a contractor for their scorecard, compare multiple via radar. Import your KPI data via CSV. | |
| Compliance | Filter by building and category to see compliance status. Import your inspection register via CSV. | |
| Condition | Track asset condition grades over time. Visualise deterioration trends and flag assets approaching end-of-life. | |
| Warranty | Track warranty periods and defect liability. Flags expiring warranties and outstanding defects. | |
| Predictive Failure | Model failure probability using Weibull curves and historical data to predict when assets will fail. | |
| Failure Patterns | Analyse work order history to identify recurring failure patterns by asset type, location, and time. | |
| SLA Tracker | Monitor SLA compliance across response times, resolution targets, and availability metrics. | |
| KPI Dashboard | Build custom KPI dashboards from maintenance metrics with trend analysis and threshold status. | |
| Environment | Track temperature, humidity, air quality, and noise levels. Flag threshold breaches across zones. | |
| Energy Tracker | Analyse energy consumption across meters and buildings. Identify trends and efficiency opportunities. | |
| Value Stream | Map maintenance workflow stages to identify bottlenecks, wait times, and process waste. | |
| Benchmarking (9) | ||
| Benchmarking | Choose a metric and building type. Enter your value to see where you sit against industry benchmarks. | |
| Trade Rates | Browse 1,600+ rates across 5 countries and multiple trades. Overlay your own contracted rate. | |
| Energy | Select a building for NABERS rating and upgrade scenarios. Import your building energy data via CSV. | |
| Labour Productivity | Benchmark wrench time, travel time, and admin overhead against industry productivity standards. | |
| Seasonal Demand | Analyse historical volumes to identify seasonal maintenance demand patterns by trade and asset type. | |
| Contract Spend | Break down contract expenditure by category, trade, and period. Track budget burn rates. | |
| Intelligence (12) | ||
| WO Classifier | Paste work order descriptions for auto-classification by discipline, priority, work type, and root cause. | |
| Criticality | Auto-assign criticality ratings based on failure consequence, redundancy, safety, and operational impact. | |
| Asset Tagger | Paste asset descriptions for auto-categorisation into standardised taxonomy categories. | |
| Anomaly Detector | Scans maintenance data for cost outliers, frequency anomalies, and unusual patterns. | |
| Cost Predictor | Enter asset type to get predicted replacement and maintenance cost ranges from ATO reference data. | |
| Duplicate Detector | Fuzzy-match scan for duplicate or near-duplicate records in asset registers and work orders. | |
| Damage Codes | Auto-classify damage descriptions into standardised damage codes for consistent failure reporting. | |
| Root Cause | Analyse failure histories to identify underlying root causes behind recurring breakdowns. | |
| Data Quality | Score completeness, consistency, and accuracy of your asset and maintenance data. | |
| Invoice Classifier | Classify invoice line items by cost category, trade, and expense type from free-text descriptions. | |
| Planning (18) | ||
| Dashboard | Portfolio health score, 8 KPIs, and 6 charts in a single executive view. | |
| What-If | Adjust scenario sliders to model deferred renewals, PM compliance, energy budgets, contractor response. | |
| Budget Optimiser | Set total budget, adjust allocation across renewals, PM, energy, and reactive to see risk impact. | |
| Capital Works | Track capital works projects from planning through delivery with budget and timeline tracking. | |
| PM Optimiser | Analyse existing PM schedules for overlaps, gaps, and frequency optimisation opportunities. | |
| Route & Zone | Group tasks by location and trade to optimise technician routes and reduce travel time. | |
| Workforce | Model workforce requirements against planned and reactive demand. Identify capacity shortfalls by trade. | |
| Inspections | Generate and manage inspection schedules based on regulatory requirements and asset criticality. | |
| Defect Notices | Generate structured defect notices from inspection findings with severity, actions, and due dates. | |
| Business Case | Generate asset renewal business cases with cost-benefit analysis, NPV, and risk assessment. | |
Data Sources & Citations
Reference data is compiled from publicly available sources and industry research. Values are indicative estimates and may not reflect current market conditions. Users should verify against original source publications before making financial or compliance decisions.
ISO 15686-5 — Service Life Planning (Factor Method)
International standard for estimating service life of building components. Factor method: ESL = RSL × A × B × C × D × E × F × G. iso.org
ATO Taxation Ruling TR 2022/1 — Effective Life of Depreciating Assets
Australian Taxation Office determination of statutory effective lives for plant and equipment assets. ato.gov.au
Engineering Equipment Life & Maintenance Standards
Engineering reference data informed by industry standards including industry engineering standards for equipment life expectancy and preventive maintenance scheduling. ashrae.org
Industry FM Benchmarks
Industry FM benchmarks compiled from published facilities management research including international benchmarking studies. ifma.org
NASA Facilities Maintenance Benchmarking
NASA Facilities Engineering benchmarks for maintenance cost ratios and condition assessment. nasa.gov
GSA — General Services Administration Job Times & Rates
U.S. General Services Administration standard job time estimates for maintenance activities. gsa.gov
Condition Assessment Methodology
Industry-standard 1-5 condition grading methodology widely adopted in Australian infrastructure management. ipwea.org
NABERS — National Australian Built Environment Rating System
Government-backed rating system for energy, water, waste, and indoor environment performance of Australian buildings. nabers.gov.au
Australian Standards (AS1851, AS3000, AS1735)
Essential services compliance requirements for fire safety, electrical installations, and lifts. Published by Standards Australia. standards.org.au
Fair Work Australia — Award Rates
Trade rate benchmarks informed by published award rates and industry rate surveys. fairwork.gov.au
Disclaimer
AssetArc is provided for informational and educational purposes only. The tools, calculations, benchmarks, and data presented on this site are intended to support facilities management decision-making but should not be relied upon as the sole basis for financial, engineering, or compliance decisions.
Reference data is informed by publicly available standards and industry research. Synthetic data (marked with an amber badge) is generated for demonstration purposes and does not represent any real organisation. Users should always verify against original source documents and consult qualified professionals before making decisions based on the information presented here.
The creator of AssetArc accepts no liability for any loss, damage, or consequence arising from the use of this platform or reliance on its outputs. Use at your own risk.
Built by Craig Muldoon
Over 15 years in enterprise facilities management — asset lifecycle planning, data-driven maintenance strategy, and FM analytics.
Support This Project
If you're getting value from AssetArc's free tools and a Pro subscription isn't necessary for your needs, consider buying me a coffee to support ongoing development.
Buy Me a Coffee